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Meetings are an important part of every company’s work process. They provide an opportunity to raise and discuss issues and solve internal problems. However, sometimes meetings can seem like a waste of time. Especially when they drag on and on without any general direction or purpose.
Whether you’re holding an online meeting or actually gather everyone in person, there is a number of tools that can help you save time and make your meetings more efficient. One of those tools is a ready-to-download (or print) meeting minutes template. It will help you keep everyone on the same page with what happened at the last meeting and where you left things off.
Don’t be afraid to volunteer to take minutes at your company’s next gathering. Even if you’ve never done that before. It’s not the easiest task, but you’ll do just fine if you choose the right meeting minutes template in advance.
Find Meeting Minutes Templates For Google Docs
Google Docs is a great platform for finding templates for any purposes. In order to find your meeting minutes templates, you’ll need to sign into your Google Docs account and go to the Template gallery.
1 to 3. Google Docs Meeting Notes Templates
Under the Work section you’ll find a few different templates. The three templates you need are all titled Meeting notes. However, when you open them, you’ll see they’re more suitable for taking minutes rather than personal meeting notes.
All three templates are rather similar, with the sections like the meeting’s attendees, agenda, action items, and space for extra notes. The main difference between the three is the design. Choose the colour scheme and style that you like and you’re all set.
Find Templates For Microsoft Word
For those who prefer using Word over Google Docs for taking notes, have a look at the Microsoft Word templates. You can find them within the app.
When you open a new document, type meeting minutes in the search bar to locate them. Depending on which version of Word you use, you’ll get a different selection of options.
4. Elegant Meeting Minutes
The Elegant meeting minutes template is probably the most multi-purpose one of them all. It comes in a neat table with many different sections to add details and extra information about your meeting. Plus, it adds a bit of colour to it.
5. Formal Meeting Minutes
Another option is a template called Formal meeting minutes. It comes with the similar selection of sections and a space to add extra notes about your meeting.
6. Informal Meeting Minutes
Word also offers a template called Informal meeting minutes. As the name indicates, it has a more informal style and will be more suitable for smaller teams and meetings.
Between these three templates you can choose the one that looks best to you while also corresponding with your goals.
7. Basic Meeting Minutes
You can also find templates for Word on third-party sites. For example, download one of the two main free templates from Vertex42. First one is a basic option (on the left side in the picture below) with just a few sections. Probably better for small team meetings.
8. Detailed Meeting Minutes
Vertex42 also offers a detailed meeting minutes template. It comes with more segments to fill in like the name of the person calling the meeting, the timekeeper, meeting type etc.
Find Templates For Microsoft Word Online
If you prefer using the free Microsoft Word Online version, you’ll find even more meeting minutes templates available on the site.
You’ll find them under Minutes when browsing through the Templates section.
9. Classic Meeting Minutes
We recommend using the Classic meeting minutes template. It has almost every possible detail included, so you won’t have to add anything manually. Just download it and fill in the information as your meeting goes.
However, it’s definitely more suitable for official and formal meetings, as it even has a place for the meeting secretary to sign your minutes.
10. Meeting Notes
In case you’re looking for something more basic or informal, go for a cleaner option titled Meeting notes.
11. Double Stripe Meeting Minutes
For when you get tired of the plain and simple, the site offers a few different templates that are seemingly more creative with colour and style. One of the more creative-looking ones is a Double Stripe Meeting Minutes template. There’s even a special slot to add your company’s logo.
These templates are more customizable, but probably not great for when you just want to download an all-ready form to fill in as you go.
Find Templates For Microsoft OneNote
If you’re using Microsoft OneNote, you can use the meeting minutes templates that the app offers. You can choose the option that suits your goals best, or the one that has a more appealing design.
In order to find these templates, click Insert on the upper left navigation menu. Then choose Page Templates on the right side.
12. Informal Meeting Notes
Unless you’re looking for the absolute basic template with the minimum amount of sections (Simple Meeting Notes 1 & 2), check out the template called Informal Meeting Notes. It’s rather simple and straight-forward, but has all the necessary sections to hold a meeting within a small or medium-sized team.
13. Formal Meeting Notes
If you’re working in a bigger company, choose the Formal Meeting Notes instead.
The added sections here include announcements, action items, and other meeting details.
Formal meeting notes also has sections where you can summarize opening and closing of the meeting, pending issues, and approvals. Making that template more suitable for official upper-level meetings.
Find Templates For Evernote
You might already be using Evernote as a task management app. But it’s also great for taking notes and capturing minutes. And it comes with its own meeting minutes templates.
14. Meeting Agenda Standard
Unlike OneNote, templates here aren’t built-in and you’ll need to download them from the Evernote support website. The first template that deserves your attention is called Meeting Agenda Standard.
This one is great for both taking minutes and putting together your future meeting’s agenda.
The standard template is very basic and only includes the three sections for agenda, notes, and action items. Suitable for a quick meeting or a gathering of a small team.
15. Meeting Agenda Expanded
Meeting Minutes Manager
Meeting Agenda Expanded is more detailed. It comes with pretty much all the sections you need to capture meeting minutes, including meeting details, purpose and outcome, as well as agenda items. Both templates have a clean look and are easy to customize.
Take Your Meetings to the Next Level
No matter which note-taking app you use, all of them come with a number of handy templates that can help you save time and make your meetings more efficient.
In case you can’t find the template you want within the app, there are always numerous third-party options that you can choose from.
There is an increasing need to record online meeting and other voice conversations like interview meeting, meeting with clients and also general annual meetings. This is done so that the minutes of the meeting are not missed and all the important points can be noted later in case it has been missed for the first time. Also a meeting recording is done to store it for future references and also often for evidences. There is certainly no shortage at all for record meeting apps with ezTalks Cloud Meetings doing so well for meeting collaborations, yet there are a few of them who are incredibly good at its function and are a must to have. The top 5 apps for recording meetings are:
Must-have Meeting Recording App
- HD Recording and Playback
- Fluent Group Video/Audio/IM Chat
- Screen Sharing and Annotation
- Whiteboard and Collaboration
- Free for up to 100 Participants
1. ezTalks Cloud Meeting
This video conferencing software fulfils the needs of educational as well as business establishments through wide range of its features. Along with video conferencing it also offers facilities like screen sharing, hosting online meetings, interaction and collaboration with up to 100 participants at very affordable price.
ezTalks Video Conferencing also offers a whiteboard tool to create graphs during the meeting to make the meeting more meaningful. These graphs can be shared with the participants of your choice. It also allows the host online meeting to record the proceedings of the online meeting just by clicking on a red dot. He/she has all the powers to control the recording of the meeting as he/she can stop and resume recording whenever he/she wants. Along with recording the proceedings of the meeting it also allows the host to record and save the messages received or sent during the meeting just by clicking on 'auto save chat messages' button.
2. Pio Smart Recorder App
This app differs from all the normal recorder apps because it enables us to tap and bookmark only the important sections of the meetings. It allows good quality voice recorder, save files in different formats and also export it to cloud services.
It is very useful in case you know that the entire meeting is not to be recorded and only important sessions should be recorded. There is no need to hear a 2 hour conversation to just find a few minutes of important conversation.
You can make quick notes with the help of the recordings made by this smart recording app. You also get an option to arrange the recordings in folders. It limits you to just three folders but you can have an unlimited number just for $1.
3. GoToMeeting
On just a click of a record button, this app automatically records everyone's voice. It doesn't matter at all whether the audio is coming from a person calling through a phone or is on with a video conferencing, all the audio is recorded and combined in a single file.
One can pause and resume the recording as well as per their requirements. It a highly rated mobile app for Windows, Android phones and iOS. Its various features consists of Online Meeting Recording, a built-in meeting audio, conference calls and instant recordings.
GoToMeeting provides clear voice clarity options including VoIP. It is mainly used for recoding online meetings and also offers video conferencing, along with ezTalks Cloud Meeting which is an innovative platform to have audio and video conferences being held smoothly.
4. SoniClear
![Mac Mac](/uploads/1/2/6/4/126471376/955862075.png)
It offers the latest digital technology for recording and is easy to use as well as affordable on any computer supported by Windows. There are no need for any cassettes to record anything, enables quick note making for noting down during recording something and also is very easy to learn for those using it for the first time.
You can record conferences, seminars, presentations, interviews and training sessions. Also, voice tracks of professional quality can be recorded with it. Soniclear recorder provides a clear voice quality of even the softest voice around the room.
There are features which helps you to turn the recording off and on during sensitive conversations. Anyone can easily record meetings and need not worry about the meeting going too long as it provides continuous recording for 12 hours.
5. Google Keep
Google keep is a notepad and voice recording app which is directly linked to the Google drive. So you can access it from any device and any computer whenever you need by signing it to your Google account.
This app works really fast even if the device its used on is very old. Adding audio notes to this app is very simple and as easy as tapping over the microphone and then speaking.
A special feature of Google Keep voice recording is that it also converts the audio notes into text notes and attaches the original voice note as well. Hence, it is very efficient for meeting recording as you don’t have to listen to the recorded notes and then make textual notes as both the work is together done by Google Keep.
These are the 5 must-have apps for meeting recording and includes a meeting recording software. They are very handy and easy to use enabling smooth recording of meetings.